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Distribution Accounting
This module is for trading business. It consists of Sales orders, Purchase orders and Inventory Control. It is not only suitable for the trading companies but also suitable for the service companies who also operate trading business. It is also fully integrated to the Operation module as the same as the Financial Accounting module.
Purchase Order
Purchase Order manages all the process of purchasing goods and services, from the process of creating purchase requisitions to receiving goods from vendors.
Purchase requisitions are prepared by departments that require goods and services for approval from authorized persons.
Purchase Order described types and quantities of goods and services are prepared by the Purchasing Department after the purchase requisition has been approved. The approved purchase order will be forwarded to the vendor for purchase.
Receiving Notes are prepared when receiving the goods and services by related departments such as warehouses and the goods will be added in Inventory Control system.
Invoices from vendors are recorded by relevant departments and the invoices will be posted to the Account Receivable & Payable system.
Create journal entries in general Ledger, add stocks (in case of goods purchase) in Inventory Control and record relavent value added tax in real time basis.
Transaction List is a summary of purchase requisitions, purchase orders, receipts, invoices and credit notes.
Design an unlimited number of Customized Reports according to the needs of users and management.
Sales Order
Sales Order manages all the process of selling goods and services, from the process of creating quotations to goods delivery to customers.
Quotations are prepared when customers are interested in goods and services.
Sales Orders are created after the customer confirms the order of goods and services in Quotation.
Delivery orders/invoices/tax invoices are prepared to deliver products to customers according to the type and quantity of goods and services in the sales order and post the transactions in Account Receivable & Payable system.
Create journal entries in general Ledger, reduce stocks (in case of goods purchase) in Inventory Control and record relevant value added tax in real time basis.
Sale Analysis report shows the selling price, cost, and gross profit according to the Sales Order.
Design an unlimited number of Customized Reports according to the needs of users and management.
Inventory Control
Inventory Control integrates with Purchase/Sales Order or can be used alone.
Item Codes created according to the type of inventory such as raw materials (Material) and finished goods (Finished Goods) and etc with complete information.
Bill of Material (BOM) is used to convert raw materials, direct labour, and manufacturing overhead into finished goods according to the production formula. Finished goods and raw materials in stock will be added and reduced respectively according to the type and quantity in the BOM.
Multiple locations will separate receipts and payments in each warehouse separately.Transfering goods between warehouses conveniently and quickly.
Goods receipts, shipment and return can be done vie Purchase Order and Sales Order or in case of not activating the Purchase/Sales Order, the transaction can be done directly from the Inventory Control.
Record additional related costs such as clearance fee and taxes to the Inventory Control at the same time or after receiving the product. The program will prorate the cost to each item code by quantity, cost , weight or as specified amount.
Adjust quantity and/or cost of goods when the quantity of goods in the system does not match the invenory physical count or costs that have been entered incorrectly
Request materials into the production process and receive finished goods into the warehouse for manufacturer.
Recalculate cost of goods unit cost of the goods recorded under the weighted average or FIFO method are calculated according to the order of goods received. In some situations the unit cost computed might be in accurate which resulted from the back dated goods receipt or issue,The discrepancy will be adjusted in both Inventory Control and General Ledger.
Inventory movement and outstanding reports can be grouped by item code, warehouse and etc according to the Revenue Code.
Design an unlimited number of Customized Reports according to the needs of users and management.